Executive Assistant (f/m/x)

JOIN EXPATRIO

Expatrio is an ambitious Berlin-based start-up at the intersection of Fintech and Edtech, offering innovative solutions to simplify international relocation and financial management.
We are currently looking for a dedicated and dynamic individual to join our team as an
Executive Assistant
a role that combines executive assistance, front-desk support, and office management. The ideal candidate will be personable, detail-oriented, and adept at handling diverse responsibilities with efficiency and professionalism.

YOUR ROLE

Executive Assistance

• Provide comprehensive support to the CEO and COO with all administrative tasks in day-to-day business
• Manage calendars, schedule meetings, and coordinate appointments
• Organize travel arrangements, including booking flights, accommodation, and preparing itineraries

Front Desk Support

• Act as the first point of contact for visitors and customers, ensuring a positive experience
• Answer and direct phone calls, emails, and other office correspondence
• Handle customer queries, resolve minor issues, and escalate concerns as necessary

Office Management

• Oversee daily office operations, including supplies, equipment, and maintenance
• Organize company events, meetings, and team activities
• Manage mail, deliveries, and courier services

YOUR PROFILE

• You have already gained professional experience as an assistant in an international environment, ideally in a professional services company or start-up
• You are confident, proactive in your way of working, and bring a winning and assertive demeanor
• You are a team player with a strong “hands-on” mentality and enjoy taking on new challenges
• You have strong organizational skills and high commitment to working in a dynamic environment
• Fluent English and proficient C1 German language skills, along with experience using common MS Office and Google Workspace tools.

WHY EXPATRIO?

• Benefits: Do you like to go shopping, do sports or just do your weekly grocery shopping? With us, you get a monthly subsidy to choose from a variety of perks & benefits (Urban Sports Club, Adidas, REWE etc.).
• Team events: We love having company parties! From Halloween parties to off-site events in Europe, department events, and our quarterly meetings, there's always something fun going on. It's never boring, so don't miss out! ;)
• Vacation: In addition to your contractual vacation entitlement, we also grant 3 extra days of vacation for your own Birthday, X-Mas Eve and New Year's Eve.
• Company culture: All in all we are a super international, diverse, and intrinsically motivated team and have an autonomous and progressive work environment with fast decision-making processes. This is not just an empty phrase. This is the way we live it at Expatrio, as it also has a strong impact on our company values.
• Personal development: At Expatrio you will also receive a budget to constantly develop yourself and your skills.
• Hybrid working model: We are a hybrid company (within Germany), but this role demands in-person presence in the office.

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About us

Expatrio aims is to be the best solution for international students in Germany. With a digital platform approach (an all-in-one app) at the interface of Fintech, Govtech, and Edtech, we are accompanying tens of thousands of students on their entire journey from study preparation and visa application to arriving and living in Germany. Always focusing on the most convenient experience for our users, we are aggregating all the needed services and products in one single place and offer bespoke solutions for everyone.
Does the position sound interesting to you? Then we would be very happy to receive your application.
Your Expatrio team