A Snapshot of Your Day
As Executive Assistant (f/m/d), you will be the first point of contact for internal and external partners on all topics related to the scope of the Vice President Portfolio & Business Strategy of Transformation of Industry.
In your role, you will play a crucial role in ensuring the seamless functioning of the VP's office and team, and in providing support to the office of the Executive Vice President (EVP) of Transformation of Industry.
You will manage the VP's agenda with a high volume of appointments according to priorities, including travel coordination. You will also support the Board Office with travel management and administrative work.
The ideal candidate for this role will be a detail-oriented, structured planner with the ability to respond effectively and efficiently while maintaining flexibility and composure. This position requires an individual who excels at multi-tasking in a fast-paced and changing environment, possesses exceptional organizational skills for calendar and travel coordination, and fosters an atmosphere of teamwork and job satisfaction.
How You’ll Make an Impact
- Manage an extensive and dynamic meeting calendar, organize daily schedules, and provide comprehensive administrative support
- Handle correspondence in German and English and ensure the flow and storage of information and documents according to priorities and deadlines
- Coordinate travel logistics (national and international), ensuring seamless arrangements from transportation and accommodation to detailed agendas for the VP and EVP
- Purchase and report expenses in full accordance with travel guidelines for the VP and Executive Board
- Plan and organize various workshops and events aligned with organizational goals, with a focus on outputs and team engagement
- Organize PBS team meetings and serve as main point of contact for team needs
- Assist with a wide variety of HR processes, such as interview preparation, onboarding/offboarding of employees and performance management processes
- Establish an internal and external network with relevant contacts, monitor and coordinate largely independently project tasks and provide active feedback for progress and need for action
- Drive additional selected topics to support the VP and its team as well as the EVP
What You Bring
- Minimum 5 years of relevant professional experience in the field of Executive Assistance at the upper management level, proven track record of reducing administrative overheads
- A strong service orientation to enable others to achieve their tasks in an organized and efficient manner
- Full proficiency in MS Office (Outlook, Teams, Word, PowerPoint, Excel, Co-Pilot) and secretarial tools (incl. SAP)
- Exceptional communication and interpersonal skills to effectively collaborate with colleagues and customers, fostering strong relationships with both internal and external stakeholders, even in a remote work environment
- Quick thinking and self-driven, flexibility, adaptability, and the ability to complete tasks with minimal guidance and under pressure
- Flexibility on multiple levels, switching calendars and reprioritizing if needed
- Proactive Mindset
- Fluency in written and spoken English and German
- Work experience in multicultural and global environment
About the Team
Our Transformation of Industry division is decarbonizing the industrial sector. Increasing electrification and efficiency are key and demand for green H2 and derivative fuels will rise. We enable decarbonization of the industrial sector and the transition to sustainable processes, building on a strong industrial customer base, a global network, diverse technologies, and integrated execution capabilities. The Portfolio & Business Strategy team at Siemens Energy’s Transformation of Industry is at the forefront of shaping the electrification, decarbonization and digitalization of industrial energy systems. The team oversees strategy, strategy execution, innovation & portfolio management, markets & partnerships, sustainability, and digitalization for TI. It is composed of a dynamic group of experts dedicated to creating impactful strategies driving sustainable transformation and innovation in the energy sector. With a strong focus on fostering cross-functional collaboration, leveraging data-driven insights, and addressing global challenges, this team plays a pivotal role in ensuring Siemens Energy remains a leader in the ever-evolving energy landscape.
Who is Siemens Energy?
At Siemens Energy, we are more than just an energy technology company. With ~100.000 dedicated employees in more than 90 countries, we develop the energy systems of the future, ensuring that the growing energy demand of the global community is met reliably and sustainably. The technologies created in our research departments and factories drive the energy transition and provide the base for one sixth of the world's electricity generation.
Our global team is committed to making sustainable, reliable, and affordable energy a reality by pushing the boundaries of what is possible. We uphold a 150-year legacy of innovation that encourages our search for people who will support our focus on decarbonization, new technologies, and energy transformation.
Find out how you can make a difference at Siemens Energy:
Our Commitment to Diversity
Lucky for us, we are not all the same. Through diversity we generate power. We run on inclusion and our combined creative energy is fueled by over 130 nationalities. Siemens Energy celebrates character - no matter what ethnic background, gender, age, religion, identity, or disability. We energize society, all of society, and we do not discriminate based on our differences.
Rewards/Benefits
- In addition to an attractive remuneration package in line with the market, you can expect an attractive employer-financed company pension scheme
- We also offer the opportunity to become a Siemens Energy shareholder
- We offer our employees the opportunity to work flexibly and remotely, and our inspiring offices provide space for collaboration and creativity
- The professional and personal development of our employees is very important to us. We provide them with the opportunities to learn and develop in a self-determined way, various attractive programmes and learning materials are available for this purpose
- In relation to the "compatibility of family and work", we have a wide range of offers, e.g. flexible working time models, childcare places at many locations, the possibility of trial part-time work or even a sabbatical
We value equal opportunities and welcome applications from people with disabilities.
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