About Kiron
Since 2015, Kiron has been at the forefront of offering accessible, innovative educational solutions to refugees and underserved communities globally. With a comprehensive digital platform, Kiron Campus, we have supported over 100,000 learners with skills essential for the labour market, fostering academic, professional, and personal growth.
About the Role
We’re on the lookout for a People & Operations Manager to ensure the systems that keep Kiron running are seamless, effective, and people-centered. You’ll be at the heart of our HR operations, leading everything from recruitment and onboarding to payroll and administrative processes. Your mission is to create a fantastic experience for Kironistas (that is how we call each other) at every step of the employee journey.
This is the perfect role for someone who loves detail and efficiency, understands the bigger picture, and gets a kick out of helping an organization grow sustainably while putting people first.
Your Tasks
People Operations (50%)
- Manage and optimize HR documentation, contracts, and employee data systems (e.g., Personio).
- Support payroll processes, acting as the primary contact during absences.
- Handle people-related queries and maintain an up-to-date org chart.
- Ensure compliance with labor laws and handle administrative tasks related to employee lifecycle processes.
Recruitment (30%) - depends on the open roles
- Lead end-to-end recruitment, including defining job profiles, coordinating hiring processes, application screening, and negotiating offers.
Onboarding & Offboarding (10%)
- Collaborate with other stakeholders for hardware setup and software accounts.
- Deliver smooth onboarding and offboarding experiences.
Office Management & Culture (10%)
- Coordinate office-related operations, liaise with service providers (e.g., Impact Hub), and support team events.
- Nurture an inclusive and engaging company culture.
- Manage our virtual office, e.g. Zoom, Miro, etc.
Your Profile
Required Experience
- Proven background in HR, People Operations, or related fields, with an understanding of basic labor laws (you can learn on the job but have to be motivated to take on those topics).
- Demonstrated experience in recruitment, office management & administration.
- Ability to manage multiple projects with exceptional attention to detail.
Required Knowledge
- Fluent English (written and spoken); German at B2 level or higher. You do not need to be a native speaker but you will have to deal with things in both English and German.
- Familiarity with HR tools and systems or a proven ability to learn new tools quickly.
Bonus Knowledge & Experience
- IT Administration, e.g setting up computers, collaborating on social security topics
- Background in NGOs, social business, or start-ups.
Key Competencies & Personal Traits
- Process-driven with a problem-solving mindset and hands-on approach.
- Strong communication skills and ability to interact with diverse stakeholders.
- Passion for combining human-centered approaches with data-driven decision-making.
What make you stand out:
- Knowledge of Refugee Integration: Understanding of the education and refugee integration sectors, particularly labor market integration.
- NGO/Startup Spirit: You’ve worked in fast-paced, mission-driven environments where adaptability and taking initiative were key to your success.
This profile draws on our experience of people who have been successful in this role in the past. We warmly encourage you to apply if you feel your experience and skills equip you for this job but are not listed here.
Our Offer
Our Perks-More than just a job
- IMPACT: Seize the chance to make a meaningful difference by applying your expertise to secure vital funding that supports educational and refugee integration initiatives. Your contributions will directly help Kiron expand its reach and impact.
- FLEXIBILITY: Work remotely or from our office at the Impact Hub Neukölln-create your ideal workday in coordination with your team and organizational needs.
- GROWTH & DEVELOPMENT: Take advantage of our commitment to continuous learning with 5 days of educational leave annually and a personal development budget to boost your professional skills.
- BENEFITS: Enjoy 30 days of vacation, a competitive salary that values your talents, and a modern laptop to support your work efficiently.
Are you ready to join our mission?
Then please submit your application via this link.
You can expect at least two rounds of interviews and in some cases the completion of a task. We will inform you about the process in our first conversation. We will inform all applicants of the outcome of their application. If you have any questions about the position, please contact careers@kiron.ngo.
Kiron is committed to empowerment and inclusion and continuously works to create a diverse, safe and inclusive environment. We welcome applications from all people - regardless of cultural and social background, gender, age, religion, worldview or sexual orientation.
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